F&B Office Coordinator
Posted October 22, 2025
Hiring organization
Oklahoma City Convention Center
Job Location
Date posted
October 22, 2025
Position title
F&B Office Coordinator
Description
The Food and Beverage Office Coordinator at the Oklahoma City Convention Center is responsible for ensuring financial operational tasks for the Food & Beverage Department are completed accurately and timely, as well as assisting with events and concessions as needed. This position reports to the director of
Responsibilities
- Create budget files prior to events for use in labor and food cost projections. Update files as Banquet Event Orders (BEO) are updated.
- Event Reporting: Post events, compile all sales, direct costs, and notes into a Flash report.
- BEO/Invoice Audits: Review and verify all BEOs to ensure accuracy of all admin fees, taxes, and reporting categories.
- At Cost Valuations: For all at cost sales, compile the cost of each item broken down by GL.
- Cash Room: Maintain vault balance, issue POS starting banks, and deposit verification and creation.
- Update corporate SMOR reports with three-month projections.
- Month End: Track sales, inventory usage, labor cost, and at cost to calculate food and labor cost. Record inventory, compile recount lists, and prepare & submit all related reports.
- PO Processing: Submit quotes and/or invoices in the HUB PO system. Collect items upon shipment to the venue and track related invoices to ensure timely payment.
- Licenses & Permits: Maintain all required food and beverage related licenses and permits, and act as primary contact for respective agencies.
- ABI Verification: Check food and beverage timesheets each pay period to ensure accurate reporting for payroll.
- Perform other duties as required.
