Operations and Safety Coordinator

Summary:
Under direct supervision of the Director of Operations, the Operations and Safety Coordinator is responsible for administering safety programs for the venue, managing the Computerized Maintenance Management, Software (CMMS), and assisting the center’s operations department and staff with numerous other administrative and support requirements.

Essential Duties and Responsibilities

• Manage the CMMS System, including receiving & creating work requests, planning and assigning work orders, entering system data and providing overall system administration
  • Assists with documenting the cost of work performed on work orders and ensures accurate records of time and materials to be charged to each job
  • Monitors and ensures department compliance in maintaining work order records and ensuring an up-to-date and accurate database of maintenance work
  • Provide regular reporting on the status of work orders
  • Generates work orders from incident reports, facility inspections and safety audits
  • Create and process purchase orders as assigned by the Director of Operations
  • Set up, maintain, and organize departments central files
  • Prepare department internal billing documents and event expense summaries
• Distribute mail and parcels to related departments
• Maintain and order supplies for operations and engineering departments as directed by Director of Operations
• Promote a positive safety culture in the workplace by providing support and direction to managers and supervisors to promote an organizational culture for all personnel to proactively take action to reduce risk and protect people
• Support incident investigations by attending applicable investigations and subsequent meetings, ensuring all individuals involved are treated fairly and with respect in accordance with safety policies
• Support management in the development and implementation of effective safety policies to address employee and client injury trends. Assist with identifying non-conformances and deficiencies.
• Review work practices for compliance with safety programs and legislative requirements. Where required work with management to correct work practices and behaviors
• Perform job site safety compliance inspections including hazard analysis, safe work procedures, written reports and recommendations
• Act as chairperson of the safety committee
• Maintain safety program files
• Schedule and follow up on routine and non-routine inspections of safety equipment
• Facilitate and deliver training in safety and environmental awareness for all levels of the workforce
• Assist Operations Director in creating and implement safety policies and procedures for the Oklahoma City Convention Center
• Support Operations and Safety teams in coordinating and training programs for full-time and part time employees to increase awareness of safety and security issues, policies, and procedures
• Adhere to OSHA NFPA, IFC and other applicable safety codes
• Assist Director of Operations in preparing estimates for safety and ADA remodeling projects and repairs
• Create monthly safety reports detailing safety inspections at the facility
• Assist Operations management as assigned in the coordination of activities relative to construction contracts, city services, subcontractors and vendors
• Requires the ability to work extended and flexible hours including nights, weekends, and holidays in addition to normal business hours